Executive Assistant null

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Their businesses include consumer banking and payments operations around the world, as well as a top-tier, full-service, global corporate and investment bank, all of which are supported by the service company that provides technology, operations, and functional services across the Group.

Your role

The role is that of an Executive Assistant to the Head of the Private Bank Asia. The purpose of the role will be to support the Head of Private Bank Asia in connection with overall responsibilities for the Private Bank across India and Singapore.

Roles and Responsibilities

Routine

• Arrange conferences, meetings, and travel reservations for office personnel
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies
• Email management, as applicable 
• Mail newsletters, promotional material, and other information
• Maintain scheduling and event calendars
• Coordinate conferences and meetings
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets, and databases
• Ordering and maintaining stationery and equipment supplies
• Coordinate visits of senior business stakeholders
• Ensure organizational charts for teams are up to date
• Responsible for all the logistics such as travel, ground transport, and  Visas for the senior staff and dealing with event management teams
• Act as a Coordinator for all activities/events as may be required from time to time

Priorities

• Coordinate workflow 
• Update and chase delegated tasks to ensure progress to deadlines 
• Take initiative in the manager's absence 
• Maintain procedures manual to ensure consistent performance of routines 
• Compose correspondence/reports for own or manager's signature 

Communication

• Attend to general inquiries 
• Arrange schedules for Directors and book all meetings 
• Provide materials for all calls
• Route calls as needed

Knowledge and Expertise

• Delivery Management
• Commercial Management
• Transformational Change Management
• Regulatory and Risk
• Communication and Presentation
• Relationship Management.

Training and development

Barclays provides its colleagues with a balance of digital learning, workshops, and great on-the-job development experiences. It has built a Learning Lab, the entry point for all learning at Barclays. Learning Lab provides a modern learning experience for all colleagues regardless of location or level.  Best-in-class digital content, as well as accessible, anywhere, anytime learning and development opportunities designed to support them in the jobs they do today and help them prepare for future opportunities. 

Benefits

Barclays’ pay and benefits package is designed to reward its employees for their drive, commitment, and exceptional service. Benefits include:

• Competitive salary
• Pension/retirement fund
• Annual bonus
• Life assurance and income protection cover
• Health and well-being
• Maternity leave and  paternity leave
• Learning and development
• Flexible working.

Career Progression

As a Barclays colleague, you can look forward to plenty of challenges and opportunities, and the chance to develop both professionally and personally. It gives Barclays colleagues plenty of opportunities to learn and move their careers forward. If you’re just starting, it can offer you a structured career progression plan, job rotations, and international work placements.

Work-life balance

Barclays offers a hybrid working experience that blends the positives of working alongside colleagues at the on-site locations, together with working from home.  It has a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours).

Culture & vibe

Barclays offers a diverse, inclusive, and engaged culture. A place where people can bring their whole selves to work and be respected for who they are, valued for what they do, and celebrated for their contribution to the business and the community.

About you

• Educated to Degree level
• Fluent in English and Hindi
• Fluency in other Indian languages added advantage (regionally-specific)
• Excellent interpersonal and communication skills
• Entrepreneurial spirit but also with a collegiate approach
• Embraces challenge and an evolving/changing environment
• Rapidly assimilates new information and applies this knowledge as appropriate.

How to apply

To apply for this role, click on the "Apply on employer site" button, which navigates to the career section where the application can be filled out and submitted directly.

Source

The following sources were used in researching this page:

• Search. jobs.Barclays/benefits
• Youtube.com.