Executive Assistant null

Job Overview

The Executive Assistant role at Hike goes above and beyond the scope of a typical EA position. You are expected to wear multiple hats and be one step ahead of the game. You will be the operational force that powers our CEO. You will use the craft to unblock things for the CEO, helping him effectively execute every day.

Responsibilities

• Work closely to ensure the CEO’s calendar and meeting cadence align with overall goals and objectives
• Refine workflows, processes, meeting cadences, tools, calendars, and communications to enhance productivity
• Conduct research, be social media aware, fact-check existing work, and prepare reports and summaries
• Handle a variety of admin tasks including scheduling, booking travel, event planning, inventory management, managing expenses, budgets, and more!
• Manage a multi-city travel itinerary, taking into account time zones, covid protocols, weather delays, traffic, and fatigue levels
• Coordinate with multiple teams to ensure CEO is prepped for both external & internal discussions
• Review the CEO’s schedule to build-in time for things like thinking, timely eating, fitness workout, social engagements, and pursuing what interests him
• Understand the priorities, and have a knack for what’s going around so that you can be strategic about how to manage things
• Anticipate the needs of the CEO, see the bigger picture situation, and solve challenges before they land
• Manage internal & external relationships including investors, board members, press, partners, and social acquaintances
• Be ready to throw the entire schedule out of the door when an emergency comes up, then pick it up again when the dust settles

Requirements

• Prior experience with all this is not critical, just a mindset of learning and growing
• Experience in supporting a senior executive of a tech company or fast-growing startup.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Ability to juggle multiple tasks, with attention to detail without losing focus
• Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure, ability to navigate and thrive in ambiguity
• Should be proficient in handling all matters professional and personal related to the CEO
• High level of confidentiality, professionalism, and good judgment
• Highly proficient and comfortable with the use of technology for productivity, communications, and experience.
• Demonstrates high EQ, proven track record of strong follow-through & ownership.
• Proactive and resourceful anticipates CEOs' needs and delivers at the high quality expected.
• Detail obsessed and extremely organized.
• A highly professional demeanour, positive outlook, and a can-do attitude with excellent execution skills.